Computers and Technology

How to Extract Notes from Outlook PST File?

Notes’ is a handy feature of the MS Outlook application to keep notes of important information just like Sticky Notes in our local system. But the problem arises when we have to extract notes from Outlook PST file. 

Are you among those users who are facing the same issue? Do you want to export Outlook Notes from PST file format? If so, then this article will walk you through each and every detail of the topic and step by step procedure. 

A Personal Storage Table is a proprietary file by Microsoft to store copies of messages, calendar events and other items. This is the most common file in which information in Outlook is saved by a number of users.

There are multiple reasons that users need to extract notes from Outlook PST files. In the upcoming section we will discuss the manual method and the advanced method PST Export Tool to do the process.

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Manual Method to Export Outlook Notes from PST File

For implementing this method, MS Outlook application must be installed in the system. The first thing is to import PST file into Outlook. After that you can export notes to .txt files that can be easily open in MS Word, Notepad ++,etc. Follow these below given step to extract notes from Outlook PST format.

  • Firstly, Start the MS Outlook Application
  • Now, choose the Notes that you want to export
  • Go to the File Menu
  • Press on the Save As option
  • Choose Text Only option
  • Select the desired location for the resultant file
  • At last, press the Save button. Finally, your PST files are saved in TEXT files.

Shortcomings of the Manual Method

However, this approach is only helpful when we have to extract Notes from Outlook PST file in a few numbers. While performing the task you can export one item at a time. Therefore, this makes it a very tiresome process and time consuming task. And in this fast world it is most important to save our time by performing the task smartly and quickly.

In addition, it requires technical knowledge also. A newcomer can not perform the process. 

Sure Shot Solution to Extract Notes from Outlook PST File

As experts suggested, the software is the right platform to safely export Outlook notes from PST files. It is well designed within the simple user interface so that it gets easy for the novice to do the job.

To run this tool, there is no need to install the Outlook application in your system. It provides the option to choose any export option to convert the data information. After transferring all the data the resultant file can be used in any supportive email client. Thus, it is integrated with tremendous functionalities. 

Steps to Export Outlook Notes from PST File Using the Advanced Tool

  • Download the Tool and launch it in your local systemsee the interface
  • Now, load the Outlook PST notes in the software paneladd pst files
  • Here, you will see the preview of all the loaded items and select folder to exportsee the multiple view
  • Choose the Text file radio button from the export options availablechoose text file radio button
  • Set location to save the exported files and then, click on the Export on the export button

Key Features of the Tool

  • The tool automatically converts all the Outlook emails collectively in one go.
  • The software has an incredible feature that it is fully capable of converting corrupted as well as password protected PST files.
  • There is no need to install any email application to extract Notes from Outlook PST file format.
  • It will recover permanently deleted items and then export it into different file formats.
  • It supports all edition of Windows versions
  • The wizard maintains the originality of the folder structure and doesn’t make any kind of change. It also maintains the metadata of the mail messages.
  • It also provides support for the Date Filter option to export selected items.

Note: The tool offers free trial versions for its users. In the free version you can export 25 items for each folder of the PST files. This will help you to understand the software workings before purchasing the licensed versions.

The Final Note

MS Outlook is the most popular and widely used email client in a number of organizations for its extraordinary benefits. In this aforesaid article, we have discussed both approaches. But the Manual approach is quite technical and requires technical knowledge. So for the secure and reliable output it is advisable to choose the tool to extract Notes from Outlook PST.

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