Planning a meeting for your company or friends can be challenging. It becomes problematic if the attendees are in different locations. In this case, you must consider all the attendees despite the time zone.
As a planner, your job is to ensure that the meeting is held successfully. Note that the meeting will not be held if the major attendees are unavailable. In every gathering, some people command a lot of respect or not. Therefore, inviting the top management or the richest friend, if it’s a friend’s hangout, to the meeting is important. Check out some meeting scheduling tips.
- Ensure you pick a neutral time to accommodate all the attendees from across time zones. Although no time will be convenient for everyone, the time for the meeting should be flexible and accommodate each time zone.
- Meetings should be scheduled in advance and not always suddenly. Urgent meetings should be avoided as much as possible.
- Opt for virtual meetings. They save time and are as effective as physical meetings. Draw out a simple agenda.
- Use scheduling software to plan your meetings. Interestingly, using one of the best meeting scheduler apps will ease your stress while planning the meeting.
- If the meeting is going to be virtual, send the agenda to the attendees a few days before the meeting. You can also do the same for physical meetings.
Conclusion
Nobody is a perfect planner when it comes to meetings. However, ensure that all the significant attendees will attend the meeting. If you choose a time unsuitable for more attendees than you need at the meeting, your meeting will be shabby and unproductive.
